ISO 27001
Certified
Recyclable
Poly as Standard
Royal Mail
Accredited
Free
Data Audit
3-4 Day
Turnaround
Annual Report Mailing
Annual reports are an essential activity for many organisations. Regardless of whether this is a governance commitment or statutory requirement, the distribution deadline is non-negotiable. What’s more, the quality of presentation reflects on the organisation it represents.
We handle annual report mailings for charities, housing associations, listed companies and membership bodies. Each report is polywrapped for protection, individually addressed to your named stakeholder list and despatched with sufficient lead time to meet your filing or publication deadline. Your data is handled under ISO 27001 certification throughout.
The process, end to end
1. Stakeholder data audit
Share your stakeholder list. We run a free data audit to confirm which records are accurate, looking at a range of quality criteria including – but not limited to – gone-aways, address validation and duplicated entries, before any print is committed.
2.Print
For large volumes, we use litho printing via our parent company Bishops Printers. We can alternatively use digital printing for shorter runs or where different versions are required for different stakeholder groups.
3.Wrap and address
Reports have addresses added on paper carrier sheets – which can also include personalised content – to each named recipient and having a Mailmark® barcode applied, if applicable. They are then polywrapped in recyclable film or paperwrapped for a premium finish.
4.Timed despatch
Mail is sorted and despatched based on your specified date. We work backwards from your deadline to give you a clear production schedule.
Deadline-critical production
Annual reports often have fixed filing or AGM dates. Brief us as early as possible and we’ll build a production schedule from your deadline and flag any risks to the timeline. We’re used to working to governance and regulatory deadlines.
You might also need
Let’s talk about your mailing.
Whether you have a brief ready or you’re still planning, we’re happy to advise. Our data audits and postage advice are always free, with no obligation.
Or email us at enquiries@themailingpeople.co.uk
Call us at 023 9237 7900
Frequently Asked Questions
Yes. Where different stakeholder groups receive different versions of the report – for example, a full statutory report to trustees and a summary version to donors – we manage variable enclosing and addressing across the same mailing run.
For statutory mailings where proof of despatch is required, we can provide a full mailing documentation. Speak to us at brief stage about any specific compliance documentation you need.
We are ISO 27001 certified. Your data is used solely for the purpose of the mailing, handled in full compliance with GDPR and never shared with third parties. We can sign a data processing agreement if required by your legal or compliance team.
No. Annual report mailings are often relatively small – hundreds rather than thousands. We handle all volumes.
We can include international addresses in the same mailing run. International postage rates apply and we quote for overseas elements separately. We can also flag any countries where delivery timelines may be a risk to your deadline.
ADDRESS
The Mailing People
Fitzherbert Road
Farlington
Portsmouth
Hampshire
PO6 1RU
