ISO 27001
Certified
Royal Mail
Accredited
Free
Data Audit
3-4 Day
Turnaround
Event Invitation Mailing
Email invitations are easy to ignore. A physical invitation, especially one that arrives in the right envelope, on the right card and the right level of personalisation, is not. For events where attendance and impression matter, direct mail invitation campaigns are consistently reported to outperform digital-only approaches.
We handle event invitation mailings for theatres, galleries, corporate events and membership organisations. Our hand fulfilment team accommodates non-standard formats that automated enclosing lines cannot manage. Every invitation is addressed individually and despatched with sufficient lead time for your event date.
The process, end to end
1. Guest list and brief
Share your guest list and invitation specification. We advise on format, envelope size and postage implications. We can run a free GDPR-compliant data audit on your guest list.
2. Print
Invitations and any inserts can be printed via Bishops Printers or The Mailing People, depending on the stock, print finish and personalisation requirements. Foil blocking, embossing and special finishes available.
3. Hand fulfilment
Invitation cards decorated with print finishes such as embossing and foiling, placed into personalised folders and inserted into high quality peel and seal envelopes. Non-standard formats and finishes not suited to machine fulfilment.
4. Address and despatch
Outer addressed by inkjet or laser. Despatched with sufficient lead time for your event date.
Heavyweight card, square envelopes, tissue interleaving, ribbon ties, foil-blocked outers – our hand fulfilment team handles formats that automated lines cannot. If the format or finish is unusual, speak to us before production and we will confirm whether it is achievable and at what cost.
You might also need
Let’s talk about your mailing.
Whether you have a brief ready or you’re still planning, we’re happy to advise. Our data audits and postage advice are always free, with no obligation.
Or email us at enquiries@themailingpeople.co.uk – we reply the same day.
Call us at 023 9237 7900
Frequently Asked Questions
Yes. That’s what hand fulfilment is for. It lets us produce non-standard sizes and formats that can’t go through enclosing machines, including square envelopes, oversized formats and heavyweight invitations. We can print on card up to 450gsm, so thicker, more premium stocks are an option. Speak to us about your specifications before committing to print.
We manage the despatch side of the mailing. Reply card processing and RSVP management are typically handled by the client or their event management team.
Yes, guest name, table number, dietary requirements reference, personalised RSVP details and any other variable data can be incorporated into the invitation or a separate insert card via variable data printing.
For most events, we recommend the formal invitation to arrive 10 to 14 days before the event date. Save-the-date cards typically go 4 to 6 weeks before. We plan the despatch schedule around your event date and the production lead time for print.
Most event invitations use Royal Mail Business Mail at first or second class, depending on urgency and budget. We advise on the right service for your event and budget.
ADDRESS
The Mailing People
Fitzherbert Road
Farlington
Portsmouth
Hampshire
PO6 1RU
